Overview
Signing the lease isn't the finish line: the tenant still needs to apply directly to the condo association, and you'll need to keep utilities active, deliver the unit in agreed-upon condition, conduct a walkthrough, and collect move-in funds before they can actually move in. Handle each of these steps deliberately, document the property's condition, and set clear expectations upfront to avoid disputes and give your new tenant a smooth start.
Tenant Application With the Condo Association
Once the lease is signed, the tenant still needs to apply directly to the condo association. As the landlord or agent, provide the tenant with the association's contact information or the property manager's details promptly.
The application typically includes a fee and a credit and background check, and some associations require an interview. The tenant can move in only after receiving formal approval. If the association denies the application, they're required to explain why, and the lease becomes void.
Keep Utilities On Until the Tenant Takes Possession
Keep utilities active until the tenant actually takes possession, so they can inspect appliances, HVAC, lighting, and water systems before moving in. In Miami's climate especially, turning off electricity, and with it air conditioning, can lead to mold growth surprisingly quickly. Keeping everything running confirms the unit is genuinely ready and functional at move-in.
Deliver the Property in Agreed-Upon Condition
You're responsible for delivering the property in the same condition the tenant viewed it in, unless you've agreed to specific changes, updates, or cleaning beforehand. Confirm the unit is clean, damage-free, and that all systems work as expected. Document the property's condition with photos or video before move-in; this protects both you and the tenant if a dispute over damage comes up later.
Conduct a Walkthrough
Once the association approves the tenant, complete a walkthrough together. The tenant inspects the unit and notes any issues or damage, often against a move-in checklist you or your agent walks through with them. Address any needed repairs before move-in when possible, rather than leaving them for after the tenant has settled in; this avoids disputes and sets a positive tone for the tenancy.
Collect Move-In Costs and Rent
Have the tenant pay move-in costs by money order, cashier's check, or a secure digital transfer, not a personal check, which carries real bounce risk. Your listing agent typically collects these funds and deposits them into your account, or arranges an instant transfer.
Once funds clear and keys are handed over, the lease officially begins. Offering digital payment options for move-in costs and ongoing rent tends to save everyone time and reduces payment friction down the line.
Real Estate Agent Commission
The agent's commission is typically deducted from the first month's rent. The tenant can make that first payment directly to the agent's brokerage to simplify things, or pay the landlord and have the landlord pay the broker separately. Confirm the commission structure with your agent ahead of time and make sure it's clearly reflected in your listing agreement.
Send a Welcome Letter
A welcome letter, email or physical, covering how to reach you, how to pay rent, and other key property details helps your new tenant feel informed and settled from day one, and reduces avoidable questions in the first few weeks.
Common questions
No. Tenants can only take possession after receiving formal approval from the association, even if the lease itself has already been signed.
So they can properly test appliances, HVAC, and other systems during the walkthrough, and to prevent issues like mold growth in Miami's humid climate when AC is off for an extended period.
Typically the listing agent, who then deposits or transfers the funds to the landlord. Avoid accepting personal checks for move-in costs due to the risk of a bounced payment.
Contact information, how to pay rent, and any other property-specific details the tenant needs to get settled smoothly and know how to reach you if something comes up.
Ready to list your Miami condo for rent? Post your rental on Allioo to connect with qualified tenants.
Anthony Johnson is a Miami Real Estate Agent, licensed for over 10 years and specializing in Downtown Miami and South Beach condos. He is the founder of Allioo, a platform enhancing the experience for Miami condo sellers and landlords, and of Allioo Studio, which builds real estate tools and website templates for real estate agents.
